About the Role

Finsmart Accounting is looking for a smart, organized, reliable, and communication-driven Executive Assistant to support the Co-founder’s office.This role combines calendar management, meeting coordination, external communication follow-ups, podcast/webinar coordination, travel and event support, documentation, and action tracking.The ideal candidate should be excellent at scheduling, follow-ups, coordination, written communication, and handling multiple moving parts with maturity and ownership.

Key Responsibilities

1. Calendar & Daily Schedule Manageme
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- Manage the Co-founder’s daily, weekly, and monthly calendar
- Schedule internal and external meetings across India and US time zones.
- Manage meeting invites, calendar links, reminders, rescheduling, and follow-ups.
- Ensure meeting links, agendas, documents, and basic context are ready before calls.
- Protect focus time, flag calendar conflicts, and help maintain a smooth daily rhythm.

2. Meeting Preparation, Follow-ups & Action Tracking
- Prepare basic meeting briefs with purpose, past context,



required documents, and expected next steps.
- Coordinate with internal teams to collect relevant inputs before key meetings.
- Track action items from meetings and discussions.
- Maintain daily and weekly follow-up trackers.
- Follow up with internal teams and external stakeholders to ensure timely closure.
- Ensure important tasks, commitments, and conversations do not fall through the cracks.

3. Email, Message & Communication Support
- Draft basic emails, reminders, confirmations, thank-you notes, and follow-up messages.
- Support communication with clients, partners, podcast guests, webinar speakers, vendors, and internal stakeholders.
- Track important emails/messages that need response or action.
- Maintain a warm, professional, and transparent communication style.
- Escalate important matters to the Co-founder in a timely manner.

4. Podcast, Webinar & External Coordination
- Coordinate with podcas

📌 Executive Assistant to Co-founder (Pimpri-Chinchwad)
🏢 Finsmart Accounting
📍 Pimpri-Chinchwad