Role Summary

The role is the central coordination point for the IT function's procurement and licensing cycle. It keeps the end-to-end flow moving — from purchase requisition through PO, vendor coordination, invoice handling, and approval closure — ensuring that day-to-day IT operations are never held up for want of a raised PO, a renewed licence, or a cleared approval. The role demands solid follow-up discipline, accuracy in documentation, and the ability to work across IT, Procurement, Accounts, and external vendors.

Key Responsibilities

Vendor Management:
- Coordinate with IT vendors and service providers for quotations, order placement, deliveries, and issue resolution.
- Support vendor onboarding/empanelment and maintain up-to-date vendor records and contact points.
- Track open orders and drive vendors to committed timelines.

Licence Management:
- Maintain a master register of all IT software and subscription licences, including quantities, coverage, and renewal dates.




- Track upcoming renewals and initiate the procurement/renewal process well ahead of expiry to ensure compliance and continuity.
- Reconcile licences held against licences deployed and flag gaps.

Procurement – PR & PO
- Create purchase requisitions and purchase orders (in SAP MM) accurately and in line with approved specifications and budgets.
- Route PRs/POs for approval and follow up actively to secure timely release.
- Maintain PO trackers and monitor status through to delivery and closure.

Invoice & Accounts Coordination
- Receive and verify vendor invoices against POs and delivery/service confirmation.
- Coordinate with the Accounts/Finance team to ensure timely processing and payment, and resolve discrepancies.
- Maintain invoice records and support periodic reconciliation.

Documentation & Records
- Handle and maintain procurement, licensing, and vendor documentation in an organised, retrievable manner.
- Ensure supporting documents are complete and audit-ready.

Notes for Approval

📌 Assistant Manager (Kolkata)
🏢 Vikram Solar
📍 Kolkata