Job Title: Senior Executive – Administration

Location:

Aerospace, Near Airport, Bangalore

Department:

Administration

Reports To:

BU Head & HR Manager

Job Summary

The person is responsible for managing front desk operations, handling

administrative tasks, and ensuring smooth day-to-day office functioning. The role

requires excellent communication skills, multitasking ability, and a skilled

approach.

Key Responsibilities

Front Office Duties

 Greet and welcome visitors, clients, and employees professionally

 Handle incoming calls, emails, and inquiries

 Maintain visitor records and issue visitor passes

 Manage reception area cleanliness and presentation

Administrative Support

 Maintain office records, files, and documentation & stock management.

 Coordinate courier, dispatch, and inward/outward registers

 Assist in scheduling meetings and managing calendars

 Support HR/admin in onboarding documentation

Office Management

 Monitor office supplies and place orders when required

 Coordinate with vendors and service providers





 Ensure smooth functioning of office equipment (printer, internet, etc.)

 Assist in organizing meetings, events, and travel arrangements

Coordination & Support

 Support internal teams with administrative requirements

 Follow up on tasks assigned by management

 Maintain MIS reports and basic data entries

 Coordinate shipment receiving, tracking, and dispatch of service materials, spare

parts, and equipment across locations.

 Manage cargo collection from airports, courier offices, and logistics partners

and ensure timely delivery to customer sites.

 Coordinate with courier partners (Blue Dart, Urban Cargo, etc.) for domestic

shipments.

 Arrange cab bookings, hotel accommodations, and travel logistics for service

engineers and visitors.

 Support service team with spare parts, UPS, tools, and material movement

requirements.

 Prepare and update service invoices and coordinate dispatch of do

📌 Senior Executive (Bengaluru)
🏢 NMTronics India
📍 Bengaluru