1. Office Administration
- Manage overall office operations and administration.
- Develop and implement administrative policies and procedures.
- Ensure a secure, clean, and efficient work environment.
- Oversee office maintenance and facility management.
2. Facility Management
- Manage office infrastructure, utilities, housekeeping, security, and maintenance.
- Coordinate repairs, renovations, and office relocations.
- Ensure compliance with health, safety, and fire regulations.
3. Vendor Management
- Identify, negotiate, and manage contracts with vendors and service providers.
- Monitor vendor performance and ensure service quality.
- Control procurement of office supplies and administrative services.
4. Budget and Cost Control
- Prepare and manage the administration budget.
- Monitor expenses and identify cost-saving opportunities.
- Approve administrative expenditures within delegated authority.
5. Asset Management
- Maintain records of company assets.
- Ensure proper utilization, maintenance, and disposal of assets.
- Conduct periodic asset audits.
6. Team Leadership
- Lead and mentor the administration team.
- Allocate responsibilities and monitor team performance.
- Conduct performance reviews and provide training.
7. Compliance and Risk Management
- Ensure compliance with company policies and statutory regulations.
- Maintain administrative documentation and records.
- Support audits and implement corrective actions.
8. Travel and Logistics
- Oversee employee travel arrangements.
- Manage transportation, accommodation, and logistics.
- Coordinate company events and meetings.
9. Security Management
- Supervise physical security of office premises.
- Manage access control systems and visitor management.
- Coordinate emergency preparedness and response plans.
10. Employee Support
- Ensure employees have the necessary facilities and resources.
- Address workplace-related administrative issues.
- Support HR in onboard