We are looking for a proactive, highly organized, and dependable Executive Assistant & HR Coordinator to work directly with the Founder & CEO.

This is primarily an Executive Assistant and business coordination role. The selected candidate will support the Founder in managing daily priorities, meetings, follow-ups, documentation, internal coordination, external communication, and the execution of various business initiatives.

The position will also include limited HR responsibilities such as recruitment coordination, employee documentation, attendance management, onboarding, and maintaining employee records.

The ideal candidate should possess robust communication skills, excellent follow-up ability, sound judgment, and the confidence to coordinate with employees, clients, vendors, consultants, and other stakeholders on behalf of the Founder.

Key Responsibilities:

*Executive Assistance*
- Manage the Founder & CEO’s calendar, appointments, meetings, reminders, and daily schedule.
- Organize and prioritize tasks based on urgency and business requirements.
- Coordinate meetings,



prepare agendas, record minutes, and circulate action points.
- Follow up with employees, consultants, vendors, and other stakeholders on assigned tasks.
- Ensure that decisions and instructions given during meetings are implemented within the prescribed timelines.
- Draft and review emails, letters, reports, presentations, proposals, and other business correspondence.
- Manage travel arrangements, including flights, hotels, local transportation, and itineraries.
- Screen and organize communications, documents, and information requiring the Founder’s attention.
- Maintain confidential business, employee, client, and financial information with complete discretion.
- Anticipate requirements and proactively remind the Founder about deadlines, meetings, commitments, and pending decisions.

*Business and Project Coordination*
- Act as a central coordination point between the Founder and different

📌 Executive Assistant to the Founder (Balasore)
🏢 Sumraj Consultancy Services
📍 Balasore