Scope of Work – Office Admin / Senior Office Admin

The Office Admin / Senior Office Admin shall be responsible for managing day-to-day administrative, operational, tendering, HR compliance, and project coordination activities to ensure smooth business operations. The scope of work includes, but is not limited to, the following:
- Manage end-to-end tender documentation, preparation, submission, and follow-up through GeM, CPP Portal, and other e-tendering platforms.
- Coordinate Annual Maintenance Contract (AMC) activities, including customer communication, service scheduling, renewals, invoicing support, documentation, and service report management.
- Coordinate with service engineers, project teams, vendors, customers, and regional offices for timely execution of projects and service activities.
- Monitor daily work reports, employee attendance, travel plans, project progress, manpower deployment, and resource allocation.
- Prepare, maintain, and manage HR compliance documents, statutory records, onboarding documentation, employee deployment records,



and client-specific compliance requirements.
- Ensure timely submission of compliance documents required for client billing, contract execution, audits, and statutory obligations.
- Maintain employee records, office documentation, correspondence, registers, filing systems, and digital document repositories.
- Prepare quotations, purchase orders, work orders, invoices, delivery documentation, and other business-related documents.
- Maintain MIS reports, project trackers, AMC databases, dashboards, and operational records for management review.
- Coordinate with customers, suppliers, consultants, government authorities, and internal departments to ensure smooth business operations.
- Support project execution by tracking material movement, vendor coordination, service schedules, and documentation.
- Ensure compliance with company policies, client requirements, contractual obligations, ISO procedures, and applicable statu

📌 HR & Admin Executive (Sanpada)
🏢 Hadwise Technologies
📍 Sanpada