Role Overview
We're looking for a dependable Executive Assistant to support our Co-Founders across both their work and personal coordination. This is not a strategy or advisory role. We're not looking for someone to run the business. We're looking for a steady, organized coordinator who keeps calendars, meetings, travel, and follow-ups running without a hitch, and who is equally comfortable handling personal appointments and errands as work commitments. If you take quiet pride in being the reliable person who makes sure nothing slips, this role is for you.
Key Responsibilities
Calendar & Meeting Coordination
- Block and manage the Co-Founders' calendars for both work and personal commitments.
- Set up meetings outside the office, coordinate timings, locations, and logistics so they're ready to walk in.
- Send reminders and keep the day on track, flagging clashes before they become a problem.
Work Coordination
- Coordinate with internal teams, vendors, clients, and external partners on behalf of the Co-Founders.
- Follow up on meetings, action items,
and pending tasks so things actually get closed.
- Help coordinate events, visits, and other business activities.
Personal Coordination
- Handle personal appointments, reservations, and day-to-day errands.
- Coordinate with family members, service providers, and personal vendors when needed.
- Keep personal commitments running as smoothly as the work ones.
Everyday Admin & Follow-ups
- Keep documents, records, and information organized and easy to find.
- Prepare reminders, easy notes, and to-do lists as needed.
- Handle personal and confidential matters with discretion and care.
Must Haves
- Graduate in any discipline.
- 6 to 12 years of experience as an EA, PA, or in a similar coordination role.
- Strong coordination and follow-up skills. This is the heart of the role.
- Comfortable owning both work and personal coordination with equal ownership.
- Good with calendars, scheduling, WhatsApp, and basic Microsoft
📌 Personal Secretary (Mumbai)
🏢 Knya
📍 Mumbai