A. Facility & Office Management

● Oversee day-to-day admin operations across all stores, HO and PHI Clinic

● Ensure all offices, stores and clinic premises are well-maintained, clean and fully operational

● Manage housekeeping, security, pantry and general maintenance across all locations

● Conduct regular visits and facility audits at all locations

● Ensure all premises meet TDF Diamonds & Gold brand standards at all times

B. Vendor & Contract Management

● Identify, negotiate and finalize vendors for AMC, repairs, housekeeping, security, courier, stationery and

pantry supplies

● Ensure all vendor contracts are active, documented and renewed well before expiry

● Track vendor performance regularly and take corrective action when required

● Maintain a central vendor database with contracts, agreed rates and SLAs

● Continuously explore cost-saving alternatives without compromising on quality or service

C. Asset & Inventory Management

● Maintain an updated asset register for all locations covering furniture, electronics and equipment

● Track asset movements,



repairs, replacements and disposals across stores, HO and clinic

● Manage procurement and distribution of stationery, pantry, printing and office supplies

● Conduct monthly asset and inventory audits at all locations

D. Statutory Compliance & License Management

● Ensure all licenses and statutory documents are valid and renewed on time across all locations

● Track and manage: Shops & Establishment License, Trade License, Fire NOC, Signage Permissions and

PHI Clinic-specific licenses

● Maintain a license expiry tracker and initiate renewals at least 60 days in advance

● Coordinate with legal and finance teams for timely and accurate compliance

E. Travel & Accommodation Management

● Manage all employee travel bookings including flights, trains and hotel accommodations

● Ensure travel policy compliance and maintain strict cost control on all bookings

● Handle travel reimbursements, documentat

📌 Admin Manager (Chembur)
🏢 TDF Diamonds & Gold
📍 Chembur