The Assistant Facility Manager supports the Facility Manager in overseeing the daily operations, maintenance, safety, and efficiency of buildings and grounds. This role ensures that the facility is well-maintained, compliant with regulations, and provides a safe and functional workplace for employees and visitors.
Key Responsibilities
- Facility Operations
- Assist in managing day-to-day facility operations.
- Monitor building systems including HVAC, electrical, plumbing, and fire safety systems.
- Coordinate repairs, maintenance, and renovation activities.
- Conduct routine inspections to identify maintenance needs.
- Vendor & Contractor Management
- Coordinate with external vendors and service providers.
- Monitor contractor performance and ensure quality standards.
- Assist in negotiating service contracts and agreements.
- Preventive & Corrective Maintenance
- Develop and implement preventive maintenance schedules.
- Respond promptly to maintenance requests and emergencies.
- Maintain records of repairs and service history.
- Health, Safety & Compliance
- Ensure compliance with local building codes, safety regulations, and environmental standards.
- Conduct safety drills and inspections.
- Maintain documentation related to statutory compliance and audits.
- Budget & Cost Control
- Assist in preparing and managing facility budgets.
- Track expenses and ensure cost-effective operations.
- Identify opportunities for cost savings and efficiency improvements.
- Space & Asset Management
- Support space planning and office layout changes.
- Maintain asset inventory and tracking systems.
- Oversee furniture and equipment movement.
- Administrative Duties
- Prepare reports on facility performance and maintenance activities.
- Maintain facility-related documentation.
- Support internal departments with facility-related needs.