Location: TACO Annex, Hinjewadi Phase 1.

Department: Administration / Facilities Management

Position Type: Full-time on contract

Job Summary:

We are seeking a dedicated and highly organized Office Assistant to support the smooth operation of our corporate office. This role will be responsible for handling facility management tasks, coordinating with vendors, managing invoicing and payments, and assisting with event coordination. The ideal candidate should have excellent communication skills, attention to detail, and the ability to work independently in a rapid-paced environment.

Required Skills and Qualifications:
- Education: Bachelors degree in administration, management, or a related field preferred.
- Experience: 1-2 years of experience in office administration & facility management.

Skills:
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.




- Familiarity with basic accounting or invoicing software is a plus.

Personal Attributes:
- Proactive, adaptable, and able to manage multiple tasks with a sense of urgency.
- Strong interpersonal skills with the ability to interact with employees, vendors, and external parties professionally.
- High level of integrity and confidentiality.

Preferred Skills:
- Experience with facility management or vendor management.
- Knowledge of event planning and coordination.
- Experience with invoicing and payments tracking systems.

Responsibilities:
- General Administration & Office Coordination:
- Oversee day-to-day administrative and facility operations to ensure smooth functioning.
- Coordinate with the admin team for office supplies, maintenance, and facility-related tasks.
- Maintain and manage office calendars, schedules, meeting rooms, and appointments.
- Handle incoming and outgoing courie

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