About the Role

We are looking for a detail-oriented and presentable Front Office Executive who can manage front desk operations and office administration, along with back-end payment and banking coordination. This role blends visitor/front-office management with finance operations support, ideal for someone who is organized, communicative, and comfortable handling financial transactions.

Key Responsibilities

Front Office & Administration
- Manage front desk operations — greeting visitors, handling calls, and maintaining a professional office workplace
- Coordinate day-to-day office administration, vendor management, and facility-related tasks
- Maintain visitor logs, courier/dispatch records, and front office documentation
- Coordinate between internal departments (finance, HR, procurement) for smooth workflow
- Handle scheduling, correspondence, and follow-ups with internal and external stakeholders
- Support onboarding logistics, travel arrangements, and office supply management

Payments & Back-End Operations
- Process vendor payments, employee reimbursements,



and other disbursements accurately and on time
- Coordinate with banks for payment processing, fund transfers, and reconciliation
- Handle forex remittances and export payment documentation (LC, FIRC, BRC, invoices) — preferred exposure
- Maintain accounts payable records; track pending payments and follow up on approvals
- Reconcile bank statements and resolve payment discrepancies
- Liaise with banking partners/treasury team on daily cash flow and transaction status
- Ensure compliance with internal payment approval workflows and statutory requirements (TDS, GST where applicable)
- Prepare MIS reports on payment status, pending liabilities, and cash outflows

Requirements
- Bachelor's degree in Commerce, Finance, Business Administration, or related field
- 2+ years of experience in a front office/admin role handling payments
- Exposure to forex transactions and export payment processes is a plus
- Wo

📌 Front Office Executive (Ahmedabad)
🏢 Zealmax Ortho
📍 Ahmedabad