Role & responsibilities

Administrative & Coordination
- Manage day-to-day office administration, vendor coordination, and facility-related tasks
- Coordinate between internal departments (finance, HR, procurement) for smooth workflow
- Maintain records, filing systems, and documentation (physical and digital)
- Handle scheduling, correspondence, and follow-ups with internal and external stakeholders
- Support onboarding logistics, travel arrangements, and office supply management

Payments & Back-End Operations
- Process vendor payments, employee reimbursements, and other disbursements accurately and on time
- Coordinate with banks for payment processing, fund transfers, and reconciliation
- Handle forex remittances and export payment documentation (LC, FIRC, BRC, invoices) preferred exposure
- Maintain accounts payable records; track pending payments and follow up on approvals
- Reconcile bank statements and resolve payment discrepancies
- Liaise with banking partners/treasury team on daily cash flow and transaction status




- Ensure compliance with internal payment approval workflows and statutory requirements (TDS, GST where applicable)
- Prepare MIS reports on payment status, pending liabilities, and cash outflows

Preferred candidate profile
- Bachelor's degree in Commerce, Finance, Business Administration, or related field
- 2+ years of experience in an admin/operations role handling payments; 35 years in banking operations, treasury, or accounts payable strongly preferred
- Exposure to forex transactions and export payment processes is a plus
- Working knowledge of banking portals, payment gateways, and basic accounting/ERP systems (Tally, SAP, or similar)
- Strong MS Excel skills (VLOOKUP, pivot tables, basic reconciliation)
- High attention to detail and ability to handle confidential financial data
- Valuable communication and coordination skills to liaise with banks, vendors, and internal teams
- Ability to multitask between administrative duties and financial

📌 Admin Executive (Ahmedabad)
🏢 Zealmax Innovations
📍 Ahmedabad