Executive Assistant to Management

Location : Pune

Position Overview

We are looking for a proactive, tech-savvy, and detail-oriented Executive Assistant to provide comprehensive support to senior management. This role requires exceptional organizational skills, strong communication abilities, and the capability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities:

Stakeholder Coordination Communication
- Act as the primary liaison between Management, Board Members, Directors, and external and internal stakeholders
- Serve as a key point of contact, ensuring seamless communication and coordination
- Draft and manage professional correspondence, emails, and official communications

Calendar Schedule Management
- Manage calendars, appointments, and travel arrangements
- Ensure efficient schedule planning and prioritization of meetings
- Handle end-to-end coordination for internal and external engagements

Meeting Governance Support
- Organize meetings, prepare agendas, presentations, and minutes (MoMs)




- Facilitate meeting for the Board and other Management/ Advisory Committees:
- Support structured follow-ups and action tracking and maintain structured review trackers and follow-up mechanisms

Documentation Reporting
- Prepare reports, presentations, MIS dashboards, and briefing notes
- Maintain accurate digital records and documentation systems

Technology Digital Tools
- Use tools like Google Workspace, MS Office, Zoom, Microsoft Teams
- Leverage AI tools (e.g., ChatGPT) for efficiency and productivity
- Maintain digital dashboards and improve workflows through technology

Project Task Management
- Track ongoing projects, deadlines, and deliverables, as required
- Coordinate with multiple departments and program teams

Required Skills Qualifications
- Graduate/Postgraduate in any discipline
- 4 10 years of experience in a similar role supporting senior leadership
- Solid organizational, multitasking, and time

📌 Executive Assistant To Management (Pune)
🏢 Watershed Organisation Trust (WOTR)
📍 Pune