We're a growing Web, App, and Digital Marketing Agency helping businesses thrive through effective websites and marketing solutions. As we scale, we need a reliable, organized, and proactive Virtual Assistant & Project Coordinator to keep our day-to-day operations running smoothly and our client projects moving on schedule.

This role suits someone who thrives in a fast-paced digital workplace, communicates with polish and professionalism, and can juggle multiple priorities without dropping the ball. You won't just be checking boxes, you'll be the person who notices when something's about to slip and gets it back on track before anyone has to ask.

Key Responsibilities:

Project Coordination
- Support day-to-day management of web development and digital marketing projects
- Coordinate with developers, designers, digital marketers, content writers, and other team members
- Assign tasks, track progress, and follow up with team members to ensure deadlines are met
- Maintain project boards, task lists, documents, and internal records
- Identify delays, pending tasks,



or communication gaps and proactively follow up
- Perform basic quality checks before deliverables are shared with clients
- Prepare and share weekly work schedules with the team leader

Client Communication & Business Development
- Assist with client updates, follow-ups, and meeting coordination
- Set up meetings and appointments, and manage calendars efficiently
- Respond to customer inquiries and follow up to convert prospects into clients
- Represent the company professionally in all client interactions
- Assist with lead management, CRM updates, and prospect follow-ups

Documentation & Research
- Prepare quotations, proposals, and client documentation
- Prepare project briefs, meeting notes, reports, and other documentation
- Conduct internet research and gather information for client requirements
- Research specific products, services, or market trends as requested
- Compile and organize data in Wor

📌 Virtual Assistant (India)
🏢 Theemwiz Web Technologies
📍 India