Stock Monitoring and Analysis:
- Regularly check inventory levels for the top 600 quick-moving SKUs across all branches.
- Ensure there is sufficient stock in each branch, raising an Inter-Branch Transfer (IBT) request if stock levels are low.
IBT Coordination:
- Based on the IBT schedule, initiate stock transfers from branches with surplus stock to those in need.
- Collaborate with the Logistics Manager to facilitate timely and efficient stock transfers.
- Follow up with branches to ensure that transfers are completed promptly as per the IBT requests.
Data Collection and Documentation:
- Utilize the Flow Management System (FMS) to collect and analyze data related to stock levels and transfer activities.
- Ensure that all transfer documents are uploaded and maintained accurately within the FMS.
Stock Shortage Reporting:
- Identify SKUs that are out of stock across all branches and report these shortages to the buying team daily.
- Continue daily reporting until the required stock is procured and delivered to the branches.
Inventory Auditing and Adjustments:
- If a branch does not have the physical stock for a SKU where an IBT request has been raised, notify the Inventory Auditor.
- Ensure that the Inventory Auditor takes the necessary actions and passes the correct stock adjustment entries.
KPI Achievement:
- Focus on increasing fill rates for each branch by ensuring timely and accurate stock transfers.
- Higher fill rates from each branch will reflect higher KPI achievement in your role as Inventory Controller.