Job Title: Office Coordinator

Department: Administration / Operations
Location: Chalakudi
Reporting To: Managing Director / General Manager / HR Manager

Job Summary

The Office Coordinator is responsible for ensuring the smooth day-to-day operations of the office by coordinating activities across all departments, maintaining administrative processes, and supporting management. This role acts as the central point of communication between Design, Estimation, Sales, Accounts, HR, Site Operations, and Management to ensure timely completion of tasks and effective workflow.

Key Responsibilities1. Department Coordination
- Coordinate daily activities among all office departments.
- Follow up on pending tasks and ensure deadlines are met.
- Maintain daily work status reports from each department.
- Report work progress and delays to management.

2. Design & Estimation Coordination
- Track architectural drawings, 3D designs, and revisions.
- Coordinate between designers, estimators, and clients.
- Ensure design approvals are received before execution.
- Maintain project documentation.

3.



Sales Coordination
- Coordinate with the sales team regarding new enquiries.
- Schedule client meetings and design presentations.
- Maintain enquiry and project status reports.
- Follow up on pending quotations and approvals.

4. Project Coordination
- Coordinate between office and site engineers.
- Track project schedules and work progress.
- Ensure required drawings and documents reach site teams.
- Follow up on project updates and completion status.

5. Administrative Responsibilities
- Manage office files and confidential records.
- Maintain inward and outward correspondence.
- Monitor office supplies and coordinate procurement.
- Schedule meetings and prepare meeting minutes.
- Handle courier and document dispatch.

6. HR & Employee Coordination
- Coordinate interview schedules.
- Maintain employee attendance records.
- Assist in onboarding and documentation.
- Coordinate employee c

📌 Office Coordinator (Kizhake)
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📍 Kizhake