Director's Calendar, Travel & Itinerary Management
- Coordinate and manage the Director's calendar, scheduling business meetings (financial review, manufacturing review, department/HR meetings) and personal appointments.
- Arrange domestic and international travel and accommodation for the Director, family, sales team and visitors, comparing vendor/online rates before booking.
- Prepare detailed itineraries (travel, hotel and meeting details) and maintain an updated travel schedule with ticket and hotel confirmations.
- Align driver schedules to the Director's and family's business and personal requirements on a daily basis.
- Keep travel-related documents (visa applications, passport renewals, forex arrangements) current and completed ahead of requirement.

Personal and Family Affairs Management
- Manage and close personal work/requirements of the Director and family on an ongoing basis.
- Oversee maintenance, insurance and documentation of the Director's personal vehicles and properties; review rent agreements and initiate renewals as needed.
- Manage AMC arrangements (AC,



pest control, housekeeping etc) at the Director's residence and other personal/company properties.
- Track and follow up on personal utility bill payments and ensure uninterrupted services.
- Manage personal (non-staff) insurance policies and renewals.

Card, Expense and Vendor Management
- Reconcile personal and corporate credit card statements monthly and submit verified bills to Accounts for payment.
- Track corporate/personal card reward points and miles, ensuring no value lapses through expiry.
- Verify vendor invoices against agreed terms/rate contracts before submitting to Finance for processing and follow up to ensure vendor payments are released on schedule.
- Negotiate and maintain vendor agreements (AMC, services) and ensure SLAs are met.
- Maintain company vehicles (fuel, passes/FASTag) and ensure toll/fuel card balances stay above threshold.
- Process employee loan applications per

📌 Executive Assistant to Director (Mumbai)
🏢 Ingenious Talent Solutions
📍 Mumbai