Come work at a place where innovation and teamwork come together to support the
most exciting missions in the world Work Model Hybrid – 3 days in office
(Pune), 2 days Work from Home Shift Night Shift aligned to Pacific Time (approx.
9:30 PM – 6:30 AM IST) Job Description We are looking for a high-output,
execution-focused Administrative Coordinator to provide seamless operational
support to Qualys’s Executive team based in Foster City, California. This role
is built for speed, scale, and coverage — someone who can independently own the
full administrative stack for multiple senior leaders across time zones. Based
in our Pune office on a hybrid mode and fully aligned to Pacific Time, you will
be the operational backbone that keeps the executive team moving. The right
candidate is someone who acts before being asked, resolves before things
escalate, and treats every calendar conflict, travel disruption, or pending
follow-up as a problem to be closed — fast. What You Own This role has clear,
non-negotiable ownership across seven areas. You are expected to execute with
speed and accuracy across all of them, at scale, simultaneously: 1. Calendar
Logistics Own end-to-end calendar management for multiple executives across
Pacific and India Standard Time zones Proactively resolve scheduling conflicts,
protect executive focus time, and enforce meeting hygiene (agendas, right
attendees, right duration) Coordinate recurring leadership syncs, 1:1s, and ad
hoc priority meetings with zero dropped balls Set up and manage video
conferencing via Zoom and Microsoft Teams for all executive meetings 2. Travel
Booking & Disruption Management Book all domestic and international travel
end-to-end: flights, hotels, ground transport, and visa coordination Build
detailed, real-time travel itineraries with contingency planning built in Own
disruption response — when flights change, hotels fall through, or schedules
shift, solve it without escalating Maintain awareness of executive travel st
📌 Administrative Coordinator (Pune)
🏢 Qualys
📍 Pune