About the role

Niti Shah Jewels is a natural-diamond fine jewellery house building heirloom pieces. We work across bespoke commissions, a curated ready collection, and a B2B practice. We're hiring an Executive Assistant to become the Founder's right hand — running the operational and personal machinery of a rapid-moving creative business so the design and client work never drops.

This is a run-the-show job, not a note-taking one.

What you'll do
- Manage the Founder's calendar and inbox end-to-end; draft replies, flag what matters, and keep a live follow-up system so nothing slips.
- Be the warm, discreet first point of contact for clients — scheduling viewings, confirming appointments, and preparing for meetings.
- Follow up with vendors, karigars, and the ops team on timelines and pending pieces; keep a clear view of what's where.
- Coordinate trunk shows and events end-to-end — guest lists, logistics,



run-of-show — and be on the ground to keep them running.
- Plan and book domestic and international travel with clean, at-a-glance itineraries.
- Prepare documents, quotations, and decks (Google Workspace, Canva) and keep files organised.

What we're looking for
- 2+ years as an EA, PA, or in a coordination-heavy role — luxury, fashion, jewellery, hospitality, or a founder's office a plus.
- Ruthlessly organised, proactive, and discreet.
- Excellent written and spoken English; warm, professional communication.
- Comfortable with Google Workspace and quick to pick up new tools.
- Mumbai-based and able to work on-site in Vile Parle West.

Details
- Full-time, in-office (Vile Parle West, Mumbai), with travel to events across the city. Compensation: Commensurate with experience.

📌 Executive Assistant to the Founder (Mumbai)
🏢 Niti Shah Jewels
📍 Mumbai