Job Title:
Office Secretary

Company:
Floaid Medtech Pvt. Ltd.

Location:
IIT Madras Research Park, Chennai

Reports to:
Founder & CEO / Operations

Employment Type:
Full-time

Role Summary

We are looking for a proactive and organised Office Secretary to serve as the operational backbone of our office. The role combines vendor coordination, basic accounts and petty-cash management, and executive scheduling support. The ideal candidate is detail-oriented, discreet with confidential information, and comfortable working in a rapid-moving medical-device startup environment.

Key Responsibilities

*Vendor & Procurement Coordination*
- Liaise with local vendors and suppliers for quotations, purchase follow-ups, deliveries, and issue resolution.
- Maintain a vendor contact database and track order status against timelines.
- Coordinate with internal teams to raise and follow up on purchase requisitions.

*Accounts & Petty Cash*
- Maintain day-to-day petty cash, record expenses, and reconcile the cash book on a regular basis.
- Collect, file, and track invoices, receipts,



and reimbursement claims.
- Support the finance function with basic bookkeeping entries, expense tracking, and monthly reconciliation.
- Ensure all vouchers and supporting documents are properly filed for audit purposes.

*Calendar & Meeting Management*
- Manage the CEO's / management team's calendar, schedule appointments, and resolve scheduling conflicts.
- Organise internal and external meetings, including venue/room booking, agenda circulation, and follow-up notes.
- Coordinate travel arrangements and visitor logistics as required.

*General Office Administration*
- Handle incoming calls, emails, couriers, and front-desk coordination.
- Maintain office supplies inventory and reorder as needed.
- Maintain organised physical and digital filing systems.

Educational & Professional Qualifications
- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), or a related field. A diploma in Office

📌 Office Secretary (Chennai)
🏢 FLOAID MEDTECH
📍 Chennai