Key ResponsibilitiesInvoice & Bill Passing
- Verify, scrutinize, and process vendor invoices related to civil, electrical, plumbing, HVAC, and other project-related works.
- Ensure bills are supported by approved Purchase Orders (POs), Goods Receipt Notes (GRNs), work completion certificates, and other required documents.
- Validate quantities, rates, taxes, and contractual terms before processing payments.
- Coordinate with the Procurement, Projects, and Site Engineering teams to resolve invoice discrepancies.
- Ensure timely bill passing in accordance with company policies and payment schedules.

Vendor Payment & Reconciliation
- Process vendor payments after obtaining necessary approvals.
- Reconcile vendor ledgers and resolve outstanding issues.
- Monitor advance payments, retention amounts, and security deposits where applicable.
- Maintain accurate records of vendor transactions and payment status.

Escalation Handling
- Handle vendor, project, and internal stakeholder escalations related to invoice processing, payment delays, and account discrepancies.




- Coordinate with cross-functional departments to ensure timely resolution of escalated issues.
- Maintain proper documentation of escalations, actions taken, and closure status.
- Provide regular updates to management on critical pending cases and resolutions.

Project Accounts Coordination
- Work closely with Project Managers, Site Engineers, Procurement, and Stores teams to verify billing documents.
- Track project-wise expenditures and support cost monitoring.
- Ensure project-related financial transactions are accurately recorded.

Financial & Statutory Compliance
- Maintain accurate accounting records in the ERP system.
- Support month-end and year-end closing activities.
- Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments.
- Assist in internal, statutory, and tax audits by providing the required documentation.

MIS & Reporting
- Prepare reports on bill passin

📌 Accounts Executive (Saravanampatti)
🏢 KG Information System Private Limited ( KGiSL)
📍 Saravanampatti