2–4 years of experience in Legal Operations, legal bill review, e-billing, or accounts payable.
Exposure to an ELM / e-billing platform — Onit / Nikki preferred (or comparable such as Legal Tracker, SimpleLegal, TyMetrix/CounselLink, Brightflag).
Familiarity with UTBMS coding and OCG/billing guidelines.
Strong Excel skills and good attention to detail.
Positive written and verbal communication; ability to follow detailed instructions and meet deadlines.
Key Responsibilities
- Spend Management & Invoice Review
- Conduct first-level review of law firm invoices against client Outside Counsel Guidelines (OCG), flagging discrepancies for senior review.
- Validate UTBMS task codes (Fee,
Activity, and Expense codes) applied to invoice line items.
- Process invoices within the Onit platform and support Nikki AI-assisted review workflows.
- Document proposed bill reductions with supporting rationale for senior/stakeholder approval.
- Track daily bill review production against client-defined schedules and turnaround targets.
- Matter Management
- Support matter intake, data entry, and lifecycle tracking within Onit.
- Assist with matter budget tracking, accruals updates, and routine data maintenance.
- Help maintain workflows and ensure matter records are accurate and up to date.