Designation: Executive Assistant – Operations

Department: Operations (Central Management Unit)

Organization: Seitz Cleaning Solutions Pvt. Ltd.

1. Role Objective

To assist the Operational Manager in day-to-day coordination, reporting, HR administration, sales data collection, import/export documentation, and Odoo monitoring.

The role ensures smooth inter-departmental communication, timely reporting, and organized execution of operational and sales activities.

2. Key Responsibilities

A. Operational Coordination
- Support in daily coordination across HR, Administration, Accounts, Production, Marketing, IT, and Sales teams.
- Maintain trackers for pending actions and ensure timely updates.
- Prepare Minutes of Meetings (MOMs) and follow up on assigned tasks.
- Assist in weekly and monthly management report preparation and presentations.
- Maintain documentation for approvals, SOPs, and communication logs.

B. Sales & Reporting Support
- Supports in collecting monthly sales data from distributors and internal teams.
- Prepare summary reports on performance, customer data,



and sales vs. targets.
- Coordinate with Country Managers, distributors, and internal teams for timely data submission.
- Review Odoo activity reporting for accuracy and completeness.

C. HR & Administrative Support
- Assist in attendance, leave tracking, and employee documentation.
- Coordinate recruitment scheduling, candidate communication, and onboarding formalities.
- Maintain employee records and HR trackers.
- Support in administrative functions such as travel coordination, vendor follow-up, and office supplies management.
- Organize Employee engagement activities

D. Import & Export Assistance
- Prepare and maintain import/export documentation (invoice, packing list, shipping records).
- Coordinate with freight forwarders and logistics agents for dispatch and delivery updates.
- Track shipments and update the Operational Manager on progress.
- Maintain digital records of shipments and co

📌 Executive Assistant – Operations (Gurugram)
🏢 Seitz
📍 Gurugram