About Cosmos Pumps Pvt. Ltd.: Cosmos Pumps Pvt. Ltd. is a leading manufacturer and solution provider in pumping systems, committed to delivering high-performance products and reliable after-sales support. With a robust focus on operational excellence and customer satisfaction, Cosmos is continuously expanding its rental and aftermarket services to meet dynamic industry needs.
Role Overview: The Rental Coordinator will play a critical role in managing day-to-day rental operations, ensuring seamless coordination between customers, internal teams, and site activities. The role demands strong ownership of invoicing, expense tracking, site coordination, and payment follow-ups, contributing directly to revenue realization and customer satisfaction.
Key Responsibilities:
1. Rental Operations Management • Coordinate end-to-end rental lifecycle including equipment dispatch, installation, hire, and de-hire.
• Ensure proper documentation and tracking of all rental equipment deployed at customer sites. • Maintain real-time status of machines at various sites and ensure optimal utilization.
2. Invoicing & Billing • Generate accurate and timely rental invoices as per contract terms and billing cycles. • Coordinate with the accounts team to ensure proper billing entries and reconciliation. • Monitor billing schedules and ensure no revenue leakage.
3. Expense Management • Track and maintain all rental-related expenses (transportation, site expenses, operator costs, etc.). • Ensure proper approvals and documentation for all expenses. • Support cost optimization by analyzing recurring expenses.
4. Site Coordination & Execution • Coordinate with service engineers and logistics teams for timely site deployment and de-hiring. • Visit customer sites, as required, for coordination, issue resolution, and relationship management. • Ensure smoo