The Office Assistant provides administrative and clerical support to ensure the smooth day-to-day operation of the office. This role involves handling office correspondence, maintaining records, coordinating meetings, managing office supplies, and assisting various departments with administrative tasks.
Key Responsibilities
- Answer and direct phone calls, emails, and visitors professionally.
- Maintain and organize office files, records, and documents.
- Prepare letters, reports, and other business documents.
- Schedule meetings, appointments, and conference rooms.
- Order and manage office supplies and equipment.
- Receive, sort, and distribute incoming mail and courier packages.
- Assist with data entry and maintain accurate databases.
- Support travel arrangements and expense documentation when required.
- Coordinate with vendors and service providers for office maintenance.
- Assist the HR and Finance departments with administrative tasks.
- Ensure the office remains clean, organized, and well-stocked.
- Perform other administrative duties as assigned.
Qualifications
- High school diploma or equivalent; an associate's or bachelor's degree is an advantage.
- 1–3 years of experience in an administrative or office support role preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Familiarity with office equipment such as printers, scanners, and photocopiers.
Required Skills
- Solid organizational and time management skills
- Excellent verbal and written communication
- Attention to detail and accuracy
- Customer service orientation
- Ability to multitask and prioritize work
- Basic computer and data entry skills
- Problem-solving ability
- Professional attitude and appearance
- Teamwork and interpersonal skills