The Manager Operations (Finance) is responsible for overseeing and managing all financial operations related to departmental activities within the university. This role ensures compliance with institutional financial policies, timely processing of approvals, productive vendor coordination, and accurate financial documentation through both manual and portal-based systems.
Key Responsibilities
1. Financial Approvals & Permission Management
Obtain necessary permissions and Financial Approvals (NFA) for all departmental expenditures. Prepare, review, and route financial proposals/documents for approvals across multiple administrative levels.
Ensure compliance with university financial policies and procedures.
2. Purchase Process Management
Coordinate with vendors to obtain quotations for required goods and services. Perform comparative analysis of quotations and negotiate pricing and terms. Finalize vendors in alignment with procurement policies and budget constraints.
3. Purchase Bill Management
Ensure all purchase bills are properly documented and submitted for gate entry and store entry processes.
Maintain accurate records of all purchase transactions for audit and tracking purposes.
4. Bill Verification & Processing
Submit bills for verification and confirmation to designated authorities.
Coordinate with CFO Office, VC Office, and Accounts Department for clarifications and approvals. Track the status of submitted bills and ensure timely processing and clearance.
5. Financial Portal Management
Create and manage financial approvals on the institutional portal.
Upload verified bills accurately for further processing.
Raise indents for procurement requirements through the purchase portal.
Manage imprest bills by collecting, verifying, and ensuring timely portal submission.
6. Vendor Billing Management
Manage billing processes for external vendors.
Ensure timely submission, verification, and processing of vendor invoices.
Maintain eff
📌 Manager Operations (Mathura)
🏢 GLA University
📍 Mathura
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