Key Responsibilities
- Manage the contract renewal process by obtaining business confirmation for renewals and coordinating with stakeholders.
- Request and obtain quotations from vendors for contract renewals and new service requirements.
- Review vendor quotations for completeness and accuracy before initiating the approval process.
- Create and submit contract requests through Docusign and coordinate execution with both internal stakeholders and vendors.
- Track contract status and ensuring agreements are fully executed before initiating downstream procurement activities.
- Raise Purchase Order (PO) requests after contract execution and coordinate with procurement teams until PO issuance.
- Process accruals for vendor invoices to ensure accurate financial reporting and month-end close activities.
- Review vendor invoices for accuracy, validate supporting documentation, and obtain the required business approvals.
- Handle invoice-related queries by coordinating with vendors, business users, procurement, and finance teams.
- Process billing adjustments for resource recovery by reviewing timesheets, validating project allocation percentages, coordinating with Sprint Leads to ensure accurate billing, and verifying available funding before billing.
- Monitor contract, invoice, and billing timelines to ensure compliance with internal service levels.
- Maintain accurate documentation and records of contracts, approvals, invoices, and procurement activities.
- Prepare reports and provide status updates on contracts, purchase orders, invoices, and billing activities as required.
Key Skills
- Contract Administration
- Vendor Coordination
- Procurement and Purchase Order Management
- Contract Renewals
- Quote Review and Validation
- Docusign Workflow Management
- Invoice Review and Approval Coordination
- Accrual Management
- Billing Adjustments and Resource Recovery
- Financial Administration
- Stakeholder Management
- Documentation and Record Management
- Solid Communic