Job Title: Executive Assistant (EA) to CEO

Work Location: Vadodara

Experience: 1+Years

Role and Responsibilities:

· Manage day-to-day coordination and operational support for the CEO

· Handle qualified and selective personal coordination tasks for the CEO

· Manage schedules, meetings, appointments, reminders, and follow-ups

· Coordinate communication between CEO and internal teams

· Ensure timely execution and closure of tasks assigned by the CEO

· Maintain trackers, dashboards, and status updates for operational activities

· Coordinate leave management, attendance tracking, and team availability records

· Draft professional emails, reminders, and internal communication

· Prepare MOMs (Minutes of Meeting) and follow up on action items

· Coordinate administrative activities, travel arrangements, and operational requirements

· Maintain confidentiality and professionalism while handling sensitive information

· Ensure smooth communication and coordination across departments

· Escalate delays, blockers, or operational concerns to the CEO when required

Skills:





Technical Skills - must have

· Experience in coordination, executive support, administration, or operations management

· Experience handling schedules, follow-ups, and task tracking

· Proficiency in Google Workspace / Microsoft Office

· Experience maintaining reports, trackers, and documentation

Technical Skills - Should have

· Experience supporting senior leadership or Founder’s Office

· Experience in meeting coordination and MOM preparation

· Familiarity with leave management and attendance coordination

Technical Skills - Good to have:

· Experience with project management or task management tools

· Exposure to operational reporting and dashboard management

· Experience handling travel coordination and vendor communication

Non-Technical Skills:

· Excellent communication and articulation skills

· Strong ownership and execution mindset

· High level of professionalism and confident

📌 Executive Assistant (Vadodara)
🏢 Promact
📍 Vadodara