The Tender Executive is responsible for managing the complete tendering process, from identifying opportunities to submission and follow-up. The role requires robust attention to detail, coordination skills, and knowledge of government and private tender procedures, especially in safety solutions or industrial products.
Key Responsibilities:
1. Tender Search & Identification
- Monitor portals like GEM, e-Procurement, CPPP, and other government/private websites
- Identify relevant tenders aligned with company products/services
- Analyze eligibility criteria and feasibility
2. Tender Documentation
- Prepare and compile tender documents (technical & commercial bids)
- Ensure all documents comply with tender requirements
- Maintain checklist for accurate submission
- L1 Compression & Vendor Assessment, Catalogue Listing.
- Knowledge About third- Party Inspection.
3. Coordination
- Coordinate with internal teams (sales, technical, finance, legal)
- Collect required documents such as certificates, datasheets, and pricing
- Communicate with vendors/partners if needed
4. Bid Preparation & Submission
- Prepare quotations, BOQs, and pricing sheets
- Submit tenders online/offline within deadlines
- Ensure compliance with all terms and conditions
5. Compliance & Eligibility
- Verify technical specifications and eligibility criteria
- Ensure adherence to company policies and tender guidelines
- Maintain updated records of certifications and licenses
6. Follow-Up & Tracking
- Track submitted tenders and maintain status reports
- Follow up for results, clarifications, and negotiations
- Handle post-tender queries
7. Record Keeping & Reporting
- Maintain database of tenders (submitted, won, lost)
- Prepare reports for management review
- Keep proper documentation for audit purposes
8. Vendor Registration
- Handle vendor registrations on va