Job Title: Executive Assistant to CEO Engie Payroll

Reporting To: CEO
Location: Pune
Department: Executive Office

Role Overview

The Executive Assistant (EA) to the CEO will provide high-level administrative, organizational, and strategic support to ensure seamless functioning of the CEOs office. The role demands exceptional multitasking ability, robust communication skills, confidentiality, and attention to detail. The EA will act as a key liaison between the CEO, internal stakeholders, and external partners.

Key Responsibilities

1. Calendar Management
- Manage and maintain the CEO’s calendar, ensuring effective prioritization of meetings, appointments, and commitments.
- Schedule internal and external meetings, including leadership discussions, board meetings, and client interactions.
- Coordinate meeting logistics (venue, agenda, materials, participants).
- Proactively resolve scheduling conflicts and optimize time management.
- Ensure adequate preparation time and alignment with business priorities.

2. Travel Management




- Plan and coordinate domestic and international travel arrangements for the CEO.
- Arrange flights, accommodation, visa requirements, and ground transportation.
- Prepare detailed travel itineraries with meeting schedules, contacts, and logistics.
- Handle last-minute travel changes or emergencies efficiently.
- Ensure cost-effective and compliant travel bookings as per company policies.

3. Expense Management
- Manage and track the CEO’s expense reports, ensuring timely submission and accuracy.
- Verify supporting documents and compliance with company expense policies.
- Coordinate with finance teams for reimbursements and reporting.
- Maintain records and prepare expense summaries when required.
- Monitor budget allocations related to executive expenses.

4. Event Management
- Plan and execute corporate events, leadership meetings, conferences, and offsites involving the CEO.
- Coordinate logistics including venue selection, vendors, cate

📌 Executive Assistant To Chief Executive Officer (Pune)
🏢 ENGIE
📍 Pune