Job Description

Position: Admin Assistant/Front Desk/Receptionist

Reporting To: HR Manager

Location: Kochi, Kerala

Position Summary

We are seeking a professional, organized, and customer-focused Admin Assistant / Front Desk / Receptionist to be the first point of contact for visitors and employees. The successful candidate will manage front office operations, provide administrative support, coordinate office activities, and ensure smooth day-to-day functioning of the office while maintaining a welcoming and professional environment.

Key Responsibilities - Front Desk & Reception
- Greet and welcome visitors, clients, and vendors in a courteous and professional manner.
- Manage incoming phone calls, emails, and inquiries, directing them to the appropriate departments.
- Maintain the reception area to ensure a clean, organized, and skilled appearance.
- Manage visitor registrations and issue visitor passes as required.
- Coordinate meeting room bookings and hospitality arrangements.

Administrative Support




- Provide administrative support to the HR Manager and other departments.
- Manage incoming and outgoing courier services, mail, and deliveries.
- Maintain office filing systems, records, and documentation.
- Assist in preparing letters, reports, presentations, and other business documents.
- Maintain office supplies inventory and coordinate procurement of stationery and office consumables.
- Coordinate with vendors for office maintenance and facility-related requirements.

HR & Office Coordination
- Support HR with employee onboarding documentation and induction logistics.
- Assist in scheduling interviews and coordinating candidate visits.
- Maintain employee records and confidential documents.
- Support employee engagement activities, meetings, and company events.
- Coordinate travel bookings, hotel reservations, and transportation arrangements when required.

Office Administration
- Ensure smooth day-to-day office operations.
- Coordinate maintenance r

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