Key Responsibilities:

Front Office & Visitor Management

Greet and welcome visitors, clients, vendors, and employees in a skilled and courteous manner.

Answer, screen, and direct incoming telephone calls to the appropriate departments.

Manage the reception desk and ensure the reception area remains clean, organized, and presentable.

Register visitors, issue visitor badges/passes, and maintain visitor records in accordance with company security procedures.

Handle incoming and outgoing mail, courier services, and deliveries.

Administrative & Facility Support

Coordinate meeting room bookings and ensure meeting rooms are prepared for internal and external meetings.

Arrange refreshments and hospitality for visitors and meetings as required.

Maintain inventory of office supplies and coordinate replenishment with vendors.

Support day-to-day facility administration activities and coordinate with housekeeping, security, maintenance, and other service providers for routine operational requirements.

Maintain administrative records, filing systems, and documentation.





Assist with coordinating office events, town halls, training sessions, and other administrative activities.

Raise purchase requisitions or service requests for facility-related requirements, where applicable.

Travel Coordination

Coordinate domestic and international travel arrangements for employees and management.

Book air tickets, hotels, airport transfers, and local transportation.

Process visa applications by coordinating document collection, appointment scheduling, and communication with travel agencies and embassies.

Arrange travel insurance and prepare complete travel itineraries.

Maintain records of employee travel, passport validity, visa expiry, and travel-related documentation.

Coordinate with travel vendors to obtain cost-effective travel options while ensuring compliance with company travel policies.

Verify and maintain travel invoices and supporting documents for payment proc

📌 Receptionist Administrator (Noida)
🏢 Innodata India
📍 Noida