Job Profile
In this role of an Executive Admin (Fleet Management), you would be responsible for end-to-end management of the companys fleet operations, ensuring secure, cost-effective, and timely transportation support to associates and senior management, including Directors.
Fleet, Vehicle Management & Operations
- Manage end-to-end lifecycle of company-owned and leased vehicles.
- Handle booking, allocation, and scheduling of company vehicles for associates, senior management, and Directors.
- Plan daily vehicle deployment and ensure optimal fleet utilisation as per company policies.
- Oversee preventive maintenance, servicing, repairs, and breakdown management.
- Maintain statutory vehicle documents including RC, insurance, PUC, permits, and renewals.
Driver Management
- Manage driver roster, duty schedules, leaves, and replacements.
- Process driver allowance vouchers, overtime, and reimbursements.
- Ensure adherence to safety, discipline, and company code of conduct.
- Manage issuance of driver uniforms, shoes, and accessories.
Fuel and Toll Management
- Manage FASTag issuance, refilling, and reconciliation.
- Handle HPCL fuel card issuance, limits, refilling, and monthly reconciliation.
- Monitor fuel consumption and toll usage to control costs.
Vendor, Billing & Compliance
- Liaise with fleet vendors, service centres, and fuel partners.
- Ensure timely verification and processing of fleet-related invoices.
- Coordinate with Accounts for payments and reconciliations.
- Ensure compliance with statutory and internal audit requirements.
MIS Reporting
- Maintain MIS on fleet utilisation, costs, fuel consumption, and driver expenses.
- Prepare periodic reports and dashboards for management review.
- Identify cost optimisation and efficiency improvement opportunities.
Parking Management at Corporate Office
- Manage allocation and utilisation of parking spaces.
- Coordinate with security and facilities teams for smooth operations.
Associate Shuttle Services
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📌 Executive Admin (Mumbai)
🏢 Lodha
📍 Mumbai