Designation: Office Assistant

Employment Type: Contractual Role ( Fixed term contract for 12 months)

Role & responsibilities
- Manage the executive's calendar, including scheduling meetings, appointments, and travel plans.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, and travel itineraries.
- Process and track travel expenses, reimbursement claims, and bill submissions in accordance with company policies.
- Maintain records of invoices, bills, and supporting documents, ensuring timely submission and follow-up.
- Coordinate meetings by scheduling, preparing agendas, arranging meeting rooms, and recording minutes where required.
- Screen and prioritize emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
- Prepare presentations, reports, letters, and other business documents.
- Maintain confidential files, documents, and executive records with complete discretion.




- Liaise with internal departments and external stakeholders on behalf of senior management.
- Track action items and ensure timely follow-up on pending tasks
- Coordinate logistics for business visits, conferences, and leadership meetings.
- Manage office supplies and administrative requirements related to the executive's office.
- Provide general administrative support and undertake additional assignments as directed by senior management.

Preferred candidate profile
- Bachelor's degree in any discipline
- 8 - 10 years of experience as an executive assistant, personal secretary, office assistant or similar administrative role
- Experience in supporting senior leadership is preferred
- Positive at verbal and written communication skills
- Proficiency in Microsoft Office

📌 Associate Office Assistant (Bengaluru)
🏢 ITC
📍 Bengaluru