Location:
VASA – Vydehi Advanced Simulation Academy, Bengaluru

Department
: Operations & Administration

Experience:
2–5 years

Employment Type
: Full time

Reporting To:
National Head – Simulation & Training

Job Summary
The Operations Executive will be responsible for coordinating day-to-day operational activities of VASA, ensuring smooth execution of training programs, workshops, simulation activities, facility management, inventory control, documentation, and stakeholder coordination.

Training & Workshop Coordination
- Coordinate participant registrations and maintain training databases.
- Collect participant details and prepare final participant lists before programs.
- Create and manage communication channels including WhatsApp groups and email communications.
- Coordinate with faculty, instructors, and participants for smooth workshop execution.
- Support training logistics and learning space preparation.

Facility & Equipment Management
- Monitor and maintain simulation labs, classrooms, and training facilities.
- Coordinate preventive maintenance, repairs,



and vendor support.
- Maintain records of equipment servicing, AMCs, and maintenance activities.
- Coordinate with IT and technical teams for operational requirements.

Inventory & Asset Management
- Maintain inventory records of simulation equipment, consumables, and academy assets.
- Monitor stock levels and initiate procurement requests when required.
- Coordinate storage, issuance, and tracking of resources.
- Maintain asset registers and inventory reports.

Documentation & Reporting
- Maintain records of workshops, simulation sessions, attendance, and participant databases.
- Update and maintain operational master sheets and trackers.
- Coordinate certificate preparation and printing.
- Prepare weekly and monthly operational reports.
- Record and maintain Minutes of Meetings (MoM).

Administration & People Management
- Coordinate housekeeping, security, and support staff activities.
- Monitor parti

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