Job Description: Office Administrator & Personal Secretary to Director

Industry

Automotive Sales and Service

Role Overview

We are looking for a highly organised, computer-proficient, and dependable Office Administrator & Personal Secretary to support the Director in managing multiple automotive sales and service businesses.

The candidate will be responsible for coordinating the Director’s schedule, managing calls and follow-ups, preparing reports and presentations, organising business information, and ensuring that important tasks across different companies are completed on time.

This is a high-responsibility role requiring robust communication skills, confidentiality, multitasking ability, and confidence in working directly with senior management.

Key Responsibilities

Director and Business Support
- Manage the Director’s daily schedule, meetings, appointments, reminders, and priorities.
- Maintain and update Google Calendar for business meetings, reviews, visits, and personal appointments.
- Coordinate between the Director, employees, customers, vendors, financiers,



manufacturers, and other business stakeholders.
- Track instructions given by the Director and follow up with the concerned teams until completion.
- Maintain a daily task list, pending-action tracker, and follow-up report for the Director.
- Assist the Director in handling requirements across multiple automotive sales and service businesses.

Calls and Communication
- Attend, screen, and route incoming calls professionally.
- Make follow-up calls to employees, customers, vendors, and business partners.
- Record important call details and ensure timely follow-up.
- Draft professional WhatsApp messages, emails, letters, meeting notes, and internal communications.
- Handle sensitive business information and conversations with complete confidentiality.

Office Administration
- Coordinate day-to-day office activities and ensure smooth administrative operations.
- Maintain business records, employee

📌 Office Administrator (Hyderabad)
🏢 TVS Carjoz
📍 Hyderabad