The role

We are looking for an HR & Operations Executive to own recruitment, HR operations and office administration for our Noida office. You will be the single owner of the people function and the day-to-day running of the office, working directly with the founder. The role is roughly 60% HR and recruitment and 40% operations and administration.

Responsibilities

Recruitment

- Own the full hiring cycle for engineering, marketing, sales and operations roles: sourcing, screening, interview coordination, offer rollout and follow-through to the joining date
- Screen candidates on CTC, notice period, location and verifiable work history before they reach the interview panel, and log everything in the hiring tracker
- Coordinate technical rounds with the engineering team and manage external recruitment partners where engaged for senior positions
- Run reference and background checks before any offer is released
- Report on pipeline status weekly with numbers: sourced, screened, interviewed, offered, joined

HR operations and policy

- Administer the attendance and leave policy uniformly: clock-in records, late marks, leave approvals, loss of pay calculations, with monthly reporting into payroll
- Run onboarding and exits end to end: offer and appointment letters, document collection, asset issue and recovery, access provisioning, full and final settlement inputs, relieving and experience letters
- Compile monthly attendance, leave, loss of pay and reimbursement data to a fixed payroll cutoff
- Maintain complete digital employee records: contracts, IDs, policy acknowledgments, appraisals
- Maintain and enforce the employee handbook and company policies,



and handle employee queries and grievances as the first point of contact

Operations and administration

- Manage office facilities, vendors, AMC contracts, supplies, housekeeping and courier
- Maintain the asset register for laptops, peripherals and software licences against each employee from issue to return
- Track software subscriptions and renewals and flag them before they lapse
- Raise client invoices on schedule, follow up on outstanding payments and keep the receivables tracker current
- Coordinate travel, hotel and visa documentation for Dubai and client travel
- Maintain the statutory compliance calendar and coordinate required data to our chartered accountant on schedule
- Send the founder a weekly operations summary: hiring status, attendance exceptions, receivables and anything pending

Requirements

- Bachelor's degree in any discipline; MBA in HR is a plus
- 2 to 5 years of experience in HR, recruitment or operations, with at least 1 year of hands-on recruitment where you personally closed hires
- Comfortable enforcing policies consistently, including with senior team members
- Comfortable making 50 to 100 candidate calls a day when hiring is active
- Strong Excel or Google Sheets: filtering, sorting, VLOOKUP, building trackers from scratch
- Transparent written English for offer letters, policies and candidate communication that go out without rework
- Organised, thick-skinned and able to follow up without being reminded
- Based in Noida, Ghaziabad or Delhi NCR with a manageable daily commute to Sector 90

Experience in an IT services or software company is a strong advantage.

📌 Walk-in || HR & Operations Executive (Noida)
🏢 VORTEX
📍 Noida