Job Title: Executive Assistant to the Managing Director (MD)

Experience: 2 - 6 Years

Employment Type: Full-Time

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate should possess excellent communication, coordination, and organizational skills, with the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record Minutes of Meetings (MoMs).
- Draft, review, and manage qualified emails, letters, reports, presentations, and other business documents.
- Screen calls, emails, and correspondence, ensuring timely responses and appropriate follow-ups.
- Coordinate with internal departments, clients, vendors, and external stakeholders on behalf of the MD.
- Organize business travel, accommodation, itineraries, and expense reports.
- Track action items, monitor deadlines, and ensure timely execution of key initiatives.
- Maintain confidential records, files, and important business documents.
- Assist in preparing management reports, presentations, MIS, and business reviews.
- Coordinate board meetings, leadership meetings, and company events as required.
- Handle day-to-day administrative activities to ensure smooth functioning of the Executive Office.
- Support special projects and perform additional responsibilities assigned by the Managing Director.

Required Skills





- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize work effectively.
- High level of confidentiality and professional integrity.
- Strong interpersonal and stakeholder management skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience in preparing presentations, reports, and business correspondence.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.

Qualification

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- MBA will be an added advantage.

Experience

- 26 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or a similar role supporting senior leadership.
- Experience supporting a CEO, Managing Director, Director, or other C-level executive is preferred.

Preferred Attributes

- Professional appearance and etiquette.
- Positive attitude with a proactive approach.
- Strong follow-up and coordination skills.
- Ability to work under pressure and meet deadlines.
- Flexibility to handle changing priorities.

Key Skills

Executive Assistant, Executive Assistant to MD, Personal Assistant, Executive Secretary, Calendar Management, Executive Support, Meeting Coordination, Travel Management, Business Correspondence, Microsoft Office, Outlook, Excel, PowerPoint, MIS Reporting, Documentation, Stakeholder Management, Presentation Preparation, Office Administration, Time Management, Multitasking, Confidentiality, Communication Skills, Board Meeting Coordination

📌 Walk-in || Executive Assistant (Hyderabad)
🏢 Stone Craft Group
📍 Hyderabad