JOB DESCRIPTION – Executive Assistant to Managing Director – Real Estate & Construction

Company: Roswalt Buildcon Private Limited
Position: Executive Assistant to Managing Director (MD)
Department: Executive Office
Reporting To: Managing Director
Location: Santacruz West, Mumbai (Relocation to Oshiwara Office after 3 months)
Industry: Real Estate / Construction
Employment Type: Full-Time
Working Days: Monday to Saturday (6 Days)
Experience Required: 5+ years experience

About the Company

Roswalt Buildcon Private Limited is a leading real estate and construction company specializing in high-rise residential developments. The company is committed to quality construction, timely project delivery, operational excellence, and customer satisfaction.

Role Overview

Roswalt Buildcon Private Limited is looking for a smart, polished and highly professional Executive Assistant to the Managing Director with prior experience in the Real Estate / Construction industry.

The ideal candidate should possess excellent communication skills, robust organizational abilities and a confident, well-groomed personality. She will work closely with the Managing Director and will be responsible for managing his schedule, meetings, correspondence, follow-ups and coordination with internal teams, clients, consultants and other key stakeholders.

This is a high-visibility role requiring maturity, discretion, professionalism and the ability to represent the Managing Director effectively.

Key Responsibilities

- Manage the Managing Director's calendar, meetings, appointments and daily schedule.
- Coordinate and prioritize meetings with clients, consultants, architects, contractors, vendors and internal teams.




- Prepare meeting agendas, presentations, reports, MOMs and other management documents.
- Follow up with various departments and project teams on tasks assigned by the Managing Director.
- Maintain a tracker of important decisions, commitments, deadlines and follow-ups.
- Handle emails, correspondence and communication on behalf of the Managing Director where required.
- Coordinate with project sites and corporate office to ensure timely flow of information.
- Assist the MD in reviewing project updates, MIS, reports and important documents.
- Coordinate travel arrangements, meetings and business appointments.
- Maintain confidentiality of sensitive business, financial and management information.
- Act as a professional point of coordination between the MD and key internal/external stakeholders.
- Attend meetings with the MD and ensure proper documentation and follow-up.
- Handle urgent and ad-hoc responsibilities assigned by the Managing Director.
- Ensure the MD's schedule is efficiently managed and priorities are followed through.

Candidate Profile

Mandatory:

- Prior experience in Real Estate / Construction / Infrastructure is strongly preferred.
- 4–8 years of experience as an Executive Assistant / Personal Assistant / Management Executive / Executive Coordinator.




- Excellent spoken and written English.
- Strong communication and interpersonal skills.
- Smart, confident and professional personality.
- Well-groomed and presentable with strong executive presence.
- Should be comfortable interacting with senior management, clients and senior professionals.
- Strong command of MS Office, especially Excel, PowerPoint and Outlook/email.
- Excellent follow-up and coordination skills.
- Should be discreet and capable of handling confidential information.
- Ability to multitask and work in a fast-paced environment.
- Should have maturity, initiative and good judgment.

What We Are Looking For

The candidate should be:

- Smart & presentable
- Well-groomed
- Confident and articulate
- Professional in appearance and communication
- Quick learner
- Strong in follow-ups
- Organized and proactive
- Comfortable dealing with senior stakeholders
- Mature and discreet
- Capable of representing the MD professionally

Job Type: Full-time

Pay: ₹50,000.00 - ₹80,000.00 per month

Application Question(s):

- What is your current salary?
- what is your expected salary?
- What is your notice period?
- What is your current location?
- Can you join us on an immediate basis?
- Are you comfortable working from our Santacruz office?
- The office timing is 10:30 AM to 6:30 PM, six days a week. Are you comfortable with this schedule?
- Initially based at Santacruz, with relocation to Oshiwara after a few months, is that ok?

Education:

- Bachelor's (Required)

Experience:

- executive Assistant: 2 years (Required)

Location:

- Oshiwara, Mumbai, Maharashtra (Required)

Work Location: In person

📌 Executive Assistant to Managing Director – Real Estate & Construction (Oshiwara)
🏢 ROSWALT BUILDCON
📍 Oshiwara