We are looking for a detail-oriented and proactive Export Documentation Executive to support our export operations by preparing, verifying, and maintaining export documentation. The candidate will be responsible for ensuring timely processing of export-related documents, coordination with freight forwarders, shipping lines, customers, and internal teams to facilitate smooth export shipments.
Key ResponsibilitiesExport Documentation
Prepare and verify export documents such as:
Commercial Invoice
Packing List
Shipping Bill
Bill of Lading
Certificate of Origin
Phytosanitary Certificates (where applicable)
Insurance Documents
Letter of Credit (LC) related documents
Ensure accuracy and compliance with export regulations and customer requirements.
Shipment Coordination
Coordinate with freight forwarders, CHA, shipping lines, and transporters.
Track shipment schedules and vessel movements.
Ensure timely submission of documents to all stakeholders.
Regulatory Compliance
Maintain compliance with DGFT, Customs, APEDA, and other regulatory requirements.
Assist in export incentive documentation and claims.
Maintain proper records and filing of export documents.
Internal Coordination
Coordinate with Sales, Logistics, Accounts, and Purchase departments.
Follow up for pending documents and approvals.
Update shipment status and documentation trackers.
Record Management
Maintain digital and physical records of export transactions.
Prepare MIS reports and shipment summaries as required.
Required Skills
Good knowledge of export documentation procedures.
Familiarity with shipping and logistics terminology.
Working knowledge of Customs and DGFT procedures.
Proficiency in MS Excel, Word, and Email communication.
Strong attention to detail and documentation accuracy.
Good coordination and follow-up skills.
Preferred Qualifications
Graduate in Commerce, Business Administration, Logistics, International Business, or related field.
Certification in Export-Import Management will be an added advantage.
Key Competencies
Attention to Detail
Documentation Accuracy
Time Management
Coordination Skills
Problem Solving
Professional Communication
Ability to Work Under Deadlines
Key Performance Indicators (KPIs)
Error-free export documentation
Timely document submission
Shipment clearance efficiency
Compliance adherence
Document turnaround time
Internal and customer satisfaction
Interested candidates can apply with their updated resume or call on +91-XXXXXXXXXX.
Pay: ₹18,000.00 - ₹25,000.00 per month
Perks:
- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Provident Fund