Reporting

Reports to: Managing Director / Project Manager

Coordinates with: HR, Finance, Operations, Procurement, Clients, and Vendors.

1.Responsibilities

Manage Executive's calendar and appointments.

Handle emails, letters, and official correspondence.

Schedule internal and external meetings..

Prepare MOM (Minutes of Meeting).

Arrange travel, accommodation, and logistics.

Maintain confidential documents and records.

Coordinate with departments for follow-up actions.

Prepare presentations, reports, and MIS.

Screen phone calls and visitors.

Organize events and management meetings.

2. Daily Checklist

Check emails and prioritize urgent matters.

Review Executive's calendar.

Confirm scheduled meetings.

Follow up on pending tasks.

Prepare required documents.

Maintain call and visitor records.

Submit end-of-day status report.

3. Email Management

Acknowledge important emails promptly.

Draft professional replies for approval where required.

Maintain proper email filing.

Escalate urgent matters immediately.

4. Meeting Management

Schedule meetings.

Send invitations and agenda.

Arrange meeting room/online link.

Record MOM within 24 hours.





Track action items until closure.

5. Document Management

Maintain digital and physical files.

Ensure proper version control.

Keep confidential documents secure.

Archive completed records systematically.

6. Travel Management

Book tickets and hotels after approval.

Prepare travel itinerary.

Arrange local transport.

Maintain travel expense records.

7. Confidentiality

Do not disclose company information.

Protect employee and client data.

Maintain confidentiality of management discussions and business documents.

8. Communication Standards

Skilled behavior at all times.

Prompt response to calls and emails.

Clear and respectful communication.

Proper business etiquette.

9. Performance KPIs

Calendar accuracy.

Email response time.

Meeting coordination efficiency.

Timely completion of follow-ups.

Documentation accuracy.

Management satisfaction score.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Leave encashment

Language:

- Hindi (Required)
- English (Required)

Work Location: In person

📌 Executive Assistant to Director (Raipur)
🏢 Rajdev Group
📍 Raipur