Office Staff

Chinmaya Vidyalaya Matriculation Higher Secondary School, Salem

Job Summary

Chinmaya Vidyalaya Matriculation Higher Secondary School, Salem, is looking for a responsible, organized, and well-mannered Office Staff member to support the smooth day-to-day administrative functioning of the school.

The ideal candidate should have good communication skills, basic computer proficiency, attention to detail, and the ability to interact professionally with students, parents, teachers, and visitors.

Key Responsibilities

- Handle day-to-day administrative and clerical activities of the school office.
- Receive and attend to parents, students, visitors, and other stakeholders courteously.
- Answer telephone calls, respond to enquiries, and direct calls/messages to the appropriate staff.
- Maintain student records, office files, registers, forms, and other important documents.
- Assist with student admissions, enquiries, registrations, and related documentation.
- Handle data entry and update school records accurately.
- Prepare letters, notices, reports, certificates, circulars, and other office documents as required.
- Assist with student attendance, transfer certificates, bonafide certificates, and other school-related documentation.
- Assist in maintaining fee-related records and coordinate with the accounts department when required.
- Communicate important information to parents and students as instructed by the school management.
- Coordinate with teachers and other departments for routine administrative requirements.
- Maintain records of inward and outward correspondence.
- Maintain office stationery and other administrative supplies and inform the management when replenishment is required.
- Maintain confidentiality of student, parent, staff, and school-related information.
- Assist the school administration during examinations, meetings, events, admissions,



and other school programmes.
- Perform other administrative duties assigned by the School Management/Principal.

Required Skills

- Good verbal and written communication skills.
- Pleasant and skilled manner when dealing with parents and visitors.
- Good knowledge of MS Office – Word, Excel and PowerPoint.
- Basic knowledge of email, internet, Google Workspace, and data entry.
- Strong organizational and time-management skills.
- Good typing and documentation skills.
- Ability to maintain accurate records and handle multiple tasks.
- Attention to detail and accuracy.
- Ability to work effectively as part of a team.
- Professional attitude, punctuality, and willingness to learn.

Educational Qualification

- Minimum Higher Secondary (12th) qualification required.
- Graduate candidates will be preferred.
- Candidates with qualifications in B.Com, BBA, BA, or other relevant disciplines may be preferred.

Experience

- 1–3 years of experience in office administration, school administration, front office, reception, or a similar role is preferred.
- Freshers with good communication and computer skills may also be considered.

Preferred Candidate Profile

- Experience working in a school or educational institution will be an added advantage.
- Candidates should be comfortable communicating with parents and students.
- Candidates who are proficient in Tamil and English will be preferred.
- Should be responsible, trustworthy, disciplined, and capable of handling confidential information.

Job Type

Full-time | On-site

Work Location

Chinmaya Vidyalaya Matriculation Higher Secondary School, Salem, Tamil Nadu

Department

School Administration / Office

Salary

Salary will be based on qualification, experience, and suitability for the position.

Interested candidates may apply with their updated resume.

Pay: ₹10,000.00 - ₹15,000.00 per month

Advantages:

- Provident Fund

Work Location: In person

📌 Office Assistant (India)
🏢 Chinmaya Vidyalaya, Nagapattinam
📍 India