Job Description – Admin Executive

About Us
Metalia is a customised metal façade company specialising in premium metal cladding, screens, and façade systems for residential, institutional, and franchise projects across India.

Role Overview

We are looking for a proactive and organised Admin Executive to manage the day-to-day administrative and facility operations of our office. The ideal candidate should be responsible, detail-oriented, and capable of coordinating with employees, vendors, housekeeping, pantry staff, and service providers to ensure smooth office operations.

Key Responsibilities

1. Office Administration

- Manage the overall day-to-day administrative operations of the office.
- Ensure the office premises are clean, organised, and well-maintained at all times.
- Monitor office infrastructure, furniture, equipment, and other assets.
- Coordinate office maintenance, repairs, electrical work, plumbing, internet, AC, and other facility-related requirements.
- Ensure all office facilities are functioning properly and address issues on time.

2. Housekeeping & Pantry Management

- Supervise and coordinate the work of housekeeping and pantry staff.
- Monitor cleanliness and hygiene across the office.
- Maintain adequate stock of groceries, beverages, drinking water, and other pantry supplies.
- Place timely orders for pantry and housekeeping consumables.
- Ensure pantry and common areas are properly maintained.

3. Inventory & Asset Management

- Maintain inventory of office stationery, printing supplies, housekeeping materials, pantry items, and other office essentials.




- Maintain records of office assets and equipment.
- Monitor stock levels and raise purchase requirements when necessary.
- Coordinate procurement and ensure timely availability of required materials.

4. Vendor Management

- Coordinate with vendors for office maintenance, repairs, housekeeping, security, internet, electrical, plumbing, pest control, and other services.
- Obtain quotations from vendors whenever required.
- Compare quotations and coordinate approvals.
- Track vendor performance and ensure timely completion of work.
- Maintain records of vendor bills, quotations, and service agreements.

5. Attendance & Employee Support

- Coordinate with the HR team for attendance-related administrative requirements.
- Manage the biometric attendance system and ensure attendance data is properly maintained.
- Support employees with day-to-day administrative requirements.
- Coordinate seating arrangements, office access, ID cards, and other employee-related administrative requirements.

6. Purchase & Expense Management

- Handle routine office purchases and administrative requirements.
- Maintain records of administrative expenses.
- Coordinate with the accounts team for vendor invoices and payments.




- Ensure purchases are made within the approved budget.
- Maintain proper documentation of bills and expenses.

7. Office Events & General Coordination

- Coordinate arrangements for meetings, employee events, celebrations, and office activities.
- Manage requirements for refreshments, stationery, seating, and other arrangements.
- Support management and HR in organising internal events and employee engagement activities.

Required Skills & Qualifications

- Bachelor's degree in Administration, Business Management, or a related field preferred.
- 2–5 years of experience in office administration/facility management.
- Good communication and coordination skills.
- Strong vendor management and negotiation skills.
- Good knowledge of MS Excel and basic office tools.
- Strong organisational and time-management skills.
- Ability to manage multiple tasks simultaneously.
- Proactive approach towards identifying and resolving office-related issues.
- Ability to maintain records, documentation, and administrative reports.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Application Question(s):

- Do you have at least 1 year of experience in office administration?
- Do you have experience supervising housekeeping or pantry staff?
- Have you handled office asset management or maintained office equipment records?
- Have you managed pantry supplies and ordered groceries or office consumables?
- Are you willing to travel to Sultanpur, Current Delhi?

Work Location: In person

📌 Office Administrator (India)
🏢 Metalia India
📍 India