Key ResponsibilitiesRecruitment & Talent Acquisition – Primary Responsibility

- Coordinate end-to-end recruitment activities in collaboration with the HR Team in Dubai.
- Understand manpower requirements, job specifications, experience requirements and hiring priorities.
- Post vacancies across appropriate job portals, social media platforms and other recruitment channels.
- Proactively source candidates through job portals, databases, referrals, social media and direct sourcing.
- Screen CVs against the approved job requirements.
- Conduct initial candidate screening and preliminary interviews.
- Assess candidates on experience, communication, salary expectations, notice period, location and suitability for the position.
- Prepare and share shortlisted candidate profiles with HR and concerned hiring managers.
- Schedule and coordinate interviews between candidates, HR and hiring managers.
- Follow up with candidates and interviewers for timely feedback.
- Maintain an updated Recruitment Tracker showing vacancy status, candidates interviewed, selection status, offers and joining dates.
- Maintain candidate databases and recruitment records.
- Coordinate salary discussions and offer approvals as instructed by HR.
- Prepare and coordinate offer letters and pre-employment documentation.
- Follow up with selected candidates until their date of joining.
- Coordinate reference/background verification wherever required.
- Monitor offer acceptance, joining status and candidate dropouts.
- Prepare periodic recruitment status and hiring reports.




- Maintain recruitment documentation and records for future reference.

HR Operations & Documentation

- Coordinate joining formalities and collection of required employee documents.
- Prepare and maintain employee files and HR records.
- Coordinate induction and orientation of new employees.
- Prepare HR letters, certificates, memos and other employee-related documentation as instructed.
- Assist in maintaining employee master data and HR trackers.
- Support attendance and leave administration when required.
- Coordinate employee engagement activities.
- Coordinate training schedules, attendance and training records as required.
- Follow up on pending HR documents and ensure proper documentation.
- Support employee exit documentation and clearance activities when required.
- Maintain confidentiality of employee and company information.

Administration

- Support day-to-day office administration.
- Monitor stationery, pantry supplies and other office requirements.
- Coordinate with approved vendors and service providers.
- Coordinate courier and document dispatch/receipt.
- Coordinate business travel, ticket and accommodation arrangements when required.
- Maintain proper filing of administrative documents, agreements,



invoices and records.
- Follow up on administrative requirements and ensure timely closure.
- Support other administrative activities assigned by Management.

Reporting & Coordination

- Work closely with the HR Team in Dubai and provide timely updates on assigned activities.
- Maintain accurate recruitment, HR and administration trackers.
- Provide daily/weekly recruitment status updates as required.
- Ensure timely follow-up on assigned activities without requiring repeated reminders.
- Maintain proper email documentation of significant communications, discussions and follow-ups.
- Escalate delays, candidate issues or operational concerns to HR promptly.

Qualifications & Experience

- Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
- 1–3 years of experience in Recruitment, Talent Acquisition or Human Resources.
- Hands-on recruitment experience is strongly preferred.
- Experience in high-volume or multiple-position recruitment will be an advantage.
- Experience coordinating with teams or management located in another country/location will be an advantage.
- Good understanding of recruitment processes, candidate screening and interview coordination.
- Proficiency in MS Excel, Word and Outlook.
- Experience with HRMS, ATS, ERP systems and online recruitment portals is preferred.

Pay: ₹12,000.00 - ₹20,000.00 per month

Application Question(s):

- Current Salary
- Expected Salary
- Notice Period

Work Location: In person

📌 HR and Admin Associate (India)
🏢 CORAL PERFUMES INDUSTRY
📍 India