- Coordinate the day-to-day administrative functioning of the medical college and teaching hospital.
- Coordinate between academic, clinical, administrative, and support departments.
- Monitor institutional services and ensure timely resolution of administrative issues.
- Maintain effective communication between management and various departments.
- Prepare administrative reports, statements, notices, and correspondence as required.
- Assist senior management in planning, implementing, and monitoring institutional activities.

Medical College Administration

- Coordinate administrative activities relating to undergraduate, postgraduate, and other academic programmes.
- Support the Dean and academic leadership in implementing institutional decisions.
- Coordinate meetings of committees and maintain minutes and records.
- Facilitate communication with the affiliated university and other statutory/regulatory bodies.
- Coordinate documentation required for inspections, assessments, renewals, and regulatory submissions.
- Maintain institutional records relating to faculty, departments, infrastructure, laboratories, teaching facilities, and other requirements.
- Monitor attendance and administrative compliance of faculty, non-teaching staff, and other employees in coordination with HR.

Infrastructure and Facilities Management

- Monitor the availability and upkeep of college, hospital, hostel, administrative, and common facilities.
- Coordinate with engineering, maintenance, housekeeping, security, electrical, plumbing, IT, and other support teams.
- Report infrastructure deficiencies and follow up on corrective measures.




- Assist in planning maintenance schedules and facility-improvement projects.
- Coordinate arrangements for meetings, examinations, inspections, conferences, and institutional events.

Procurement and Stores Coordination

- Coordinate administrative requirements relating to procurement of equipment, consumables, stationery, furniture, and other materials.
- Liaise with purchase, stores, finance, and user departments to ensure timely availability of required items.
- Monitor administrative inventory and stock records.
- Assist in vendor coordination and follow-up on supplies and services.
- Ensure that procurement-related documentation is properly maintained in accordance with institutional procedures.

Student Administration

- Coordinate administrative matters relating to students, including admissions support, identity cards, attendance-related records, hostels, transportation, facilities, and general grievances.
- Coordinate with academic departments and student services for smooth student administration.
- Facilitate arrangements for examinations, university activities, orientation programmes, and institutional events.
- Ensure timely communication of administrative notices and instructions to students.

Documentation,



Records and Communication

- Maintain proper administrative files, registers, reports, agreements, licences, correspondence, and institutional records.
- Draft official letters, circulars, notices, memoranda, and administrative communications.
- Maintain confidentiality of institutional, employee, student, and patient-related information.
- Ensure proper document control and timely retrieval of records.
- Prepare periodic administrative performance reports for senior management.

Quality, Safety and Risk Management

- Assist in implementation of institutional quality-management initiatives.
- Coordinate internal audits, inspections, and corrective-action follow-up.
- Support patient safety, workplace safety, emergency preparedness, and disaster-management initiatives.
- Coordinate with relevant committees and departments on risk identification and mitigation.
- Promote adherence to institutional policies and standard operating procedures.

Working Relationships

The Administrative Officer will regularly coordinate with:

- Dean / Principal
- Medical Superintendent
- Management / CEO
- Heads of Departments
- Faculty and teaching staff
- Nursing and paramedical departments
- HR and Finance departments
- Procurement and Stores
- Engineering and Maintenance
- IT and Medical Records
- Security and Housekeeping
- Students and parents/guardians
- Affiliated university and statutory/regulatory authorities
- External vendors and service providers

Pay: ₹30,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Administrative Officer (India)
🏢 VELS MEDICAL COLLEGE AND HOSPITAL
📍 India