Position: Senior Executive Assistant – Operations, Administration & HR Support Experience: 5+ Years
Location: Noida
Employment Type: Full-Time

About the Role

We are looking for a highly experienced and proactive Senior Executive Assistant with 5+ years of experience in Executive Assistance, Senior Administration, Operations Coordination, and HR Support.

The ideal candidate should have experience working directly with senior management or a CEO and should be capable of independently managing executive responsibilities, coordinating day-to-day business operations, handling administrative functions, supporting recruitment and hiring, and managing basic accounts/finance coordination.

This is a hands-on, ownership-driven role requiring excellent communication, coordination, follow-up, confidentiality, organisation, and problem-solving skills.

Key Responsibilities1. Executive & Senior Management Support

- Provide high-level executive and administrative support to the CEO/Senior Management.
- Manage calendars, meetings, appointments, schedules, travel, and day-to-day executive requirements.
- Prepare meeting agendas, MOMs, action points, and follow-up trackers.
- Track important decisions, deadlines, and pending actions.
- Coordinate with internal teams and external stakeholders on behalf of senior management.
- Handle confidential and sensitive information with complete discretion.
- Ensure timely execution and follow-up of tasks assigned by senior management.

2. Operations Coordination

- Support senior management in managing day-to-day business operations.
- Coordinate with multiple departments to ensure smooth execution of operational activities.
- Monitor operational tasks, timelines, and deliverables.
- Identify delays or coordination gaps and proactively follow up for resolution.
- Maintain operational trackers, reports, and dashboards.
- Ensure effective communication between management and teams.
- Support basic accounts/finance coordination, including invoice tracking, expense records, and payment follow-ups.

3. Administration





- Independently manage and coordinate administrative functions.
- Handle office administration, documentation, records, and internal coordination.
- Coordinate with vendors, service providers, and external partners.
- Maintain administrative trackers, reports, and important documentation.
- Support accounts-related documentation and vendor payment follow-ups.
- Take ownership of administrative issues and ensure timely closure.

4. HR & Recruitment Support

- Support end-to-end recruitment and hiring activities across functions.
- Understand job requirements and coordinate with management to close open positions.
- Source candidates through job portals, recruitment agencies, referrals, and other channels.
- Screen CVs and shortlist candidates based on role requirements.
- Coordinate interviews with candidates and senior management/interview panels.
- Maintain recruitment trackers and provide regular hiring updates.
- Support joining, onboarding, and employee documentation.
- Maintain confidentiality of candidate and employee information.

5. Management Coordination & Follow-ups

- Act as a strong coordination point between senior management and internal teams.
- Communicate important instructions and decisions and ensure follow-through.
- Maintain delegation/task trackers and monitor completion.
- Regularly follow up with team members on pending deliverables.
- Escalate critical delays or issues to senior management proactively.
- Prepare status updates, reports, MOMs, and management updates whenever required.

Required Skills & Competencies

- 5+ years of relevant experience in Executive Assistance, Senior Administration, Operations, or similar roles.




- Proven experience working directly with a CEO or Senior Management.
- Strong understanding of business operations and administrative processes.
- Practical understanding of HR recruitment and hiring.
- Basic knowledge of accounts/finance coordination such as invoices, expenses, and payment follow-ups is a strong advantage.
- Excellent coordination and follow-up skills.
- Strong written and verbal communication.
- Excellent organisational and time-management skills.
- Ability to manage multiple priorities simultaneously.
- Strong problem-solving and decision-making skills.
- High level of professionalism, discretion, and confidentiality.
- Proactive approach with the ability to anticipate requirements.
- Strong ownership and ability to work independently.
- Good command of MS Office, Google Workspace, Excel/Google Sheets, presentations, email, and business communication tools.
- Ability to prepare professional reports, trackers, MOMs, and management updates.

Ideal Candidate

The ideal candidate should have already worked at a senior level and understand how to support management beyond routine administrative tasks.

We are specifically looking for someone with practical experience across:

Executive Assistance + Senior Administration + Operations Support + HR Hiring + Light Accounts/Finance Coordination + Management Coordination

The candidate should be mature, highly organised, proactive, reliable, discreet, and capable of independently handling responsibilities with minimal supervision.

Key Requirement

This role is best suited for someone who can think ahead, take ownership, coordinate across functions, solve day-to-day operational issues, manage follow-ups, and provide solid overall support to senior management.

If you are an experienced Senior Executive Assistant who enjoys taking ownership and working closely with senior management, we would like to hear from you.

Pay: From ₹40,000.00 per month

Work Location: In person

📌 Senior Executive Assistant (India)
🏢 Panakjnidhi
📍 India