JOB DESCRIPTION BACK OFFICE & MANAGEMENT COORDINATION EXECUTIVE Department: Administration / Operations Location: Head Office Experience: Minimum 3 years of relevant experience Reports To: Management / Administration Head 1. ROLE OVERVIEW Manage day-to-day coordination between Sales, CRM, HO departments and Management, including MIS, DSR reporting, follow-ups, administration, attendance coordination, travel arrangements and petty cash. 2. SALES TEAM COORDINATION & DSR REPORTING • Coordinate daily DSR submissions. • Track DSR compliance and missing reports. • Prepare daily/weekly consolidated DSR and sales activity reports. • Share updates with respective Product/Brand Managers and Management. • Maintain records of reporting and pending actions. 3. CRM CALLING & REPORTING • Coordinate daily CRM calling activities and DSRs. • Prepare daily/weekly calling reports covering calls, follow-ups and outcomes. • Share reports with Management and concerned departments. • Follow up on pending CRM activities. 4. HO & INTER-DEPARTMENTAL FOLLOW-UP • Coordinate with Accounts, Sales, CRM, Admin, Operations, RMA and other HO departments. • Maintain follow-up trackers for Management assignments. • Follow up until tasks are completed. • Escalate delayed or critical matters. • Ensure deadlines and commitments are not missed. 5. ATTENDANCE & PAYROLL COORDINATION • Monitor attendance and punch-in records. • Follow up on missing punches, leaves and discrepancies. • Assist with accurate payroll inputs and attendance records. 6. ADMINISTRATION & HO SUPPORT • Coordinate housekeeping, stationery and printing requirements. • Manage office supplies and miscellaneous administrative requirements. • Coordinate with vendors/service providers as required. 7.



TRAVEL & HOTEL COORDINATION • Arrange flight/train tickets for Sales Team and employees. • Coordinate hotel reservations and accommodation. • Maintain travel booking and expense records. 8. PETTY CASH MANAGEMENT • Manage HO petty cash. • Maintain bills, vouchers and expense records. • Prepare petty cash statements and coordinate replenishment. 9. HR & GENERAL ADMINISTRATIVE SUPPORT • Assist with Offer Letters, Appointment Letters, Joining Documents and basic HR documentation. • Maintain employee records and support onboarding. • Handle other HR/admin tasks assigned by Management. 10. MANAGEMENT REPORTING & COORDINATION • Prepare daily/weekly management update reports. • Track Management instructions and pending tasks. • Provide timely status updates and escalate unresolved matters. 11. CANDIDATE PROFILE • Minimum 3 years of relevant experience in back-office coordination, administration, operations or management support. • Sharp, proactive, organised and dependable. • Excellent follow-up and coordination skills. • Strong verbal and written communication. • Valuable command of MS Excel, Google Sheets and email. • Able to multitask, meet deadlines and work independently. 12. KEY SKILLS REQUIRED MS Excel / Google Sheets • MIS & Reporting • DSR Tracking • Follow-up Management • Administrative Coordination • Attendance & Payroll Coordination • Travel & Hotel Booking • Petty Cash • Documentation • Communication • Time Management • Multitasking 13. KEY SUCCESS FACTOR Exceptional follow-up ability. The person must be dependable, quick-thinking and systematic, able to track multiple activities, follow up with concerned teams, update Management and ensure tasks are taken through to completion.

Pay: ₹17,500.00 - ₹28,000.00 per month

Benefits:

- Commuter assistance
- Health insurance
- Leave encashment

Work Location: In person

📌 BACK OFFICE & MANAGEMENT COORDINATION EXECUTIVE (India)
🏢 TAG COMPUTEK
📍 India