We're Hiring – Administration, Facilities & Infrastructure

Main Location: Thane, Mumbai
Travel: Regular travel to multiple stores and back-office locations
Week Off: 1 day per week
Employment Type: Full-Time
Experience: 8–10 years

Join a Leading Jewellery Retail Brand

We are looking for an experienced and hands-on Manager – Administration, Facilities & Infrastructure to manage the end-to-end administration, facilities, and infrastructure operations of our Thane store

The role will be involved from the project execution and fit-out stage and will work closely with the Projects, PMC, Design, Build, and Operations teams to ensure the store is fully ready for opening.

Post-opening, the individual will take ownership of the day-to-day facility and administration operations of the store, while also supporting multiple stores and back-office locations.

This is a hands-on role requiring strong ownership, vendor management, stakeholder coordination, commercial understanding, and problem-solving skills.

Key Responsibilities

- Support the project and fit-out phase of the Thane flagship store, including site readiness, snagging, commissioning, and handover.
- Coordinate with Projects, PMC, Design Consultants, contractors, service providers, and building management.
- Take complete ownership of day-to-day facility operations, including housekeeping, security, engineering, maintenance, utilities, pest control, waste management, and other support services.
- Ensure preventive maintenance, AMC management, timely repairs, and uninterrupted functioning of critical infrastructure and MEP systems.
- Manage administration requirements, facility assets, consumables, supplies, logistics, and operational support.
- Identify, evaluate, negotiate with, and manage facility and administrative vendors.
- Manage contracts, AMCs, SLAs, renewals, vendor performance, and cost optimization.
- Ensure compliance with fire & safety, statutory, security, and facility-related requirements.




- Coordinate with Store Operations, Projects, Finance, Procurement, HR, Security, Senior Management, landlords, and external agencies.
- Develop and implement SOPs, checklists, and facility processes to maintain consistent operational standards.
- Conduct regular visits to multiple stores and back-office locations to identify facility requirements and ensure timely resolution.
- Prepare facility MIS, maintenance reports, vendor performance reports, and expense summaries for management.
- Maintain records of AMCs, warranties, statutory certificates, assets, service contracts, and facility documentation.

What We're Looking For

- 8–10 years of experience in Administration, Facilities Management, Infrastructure, or Retail Operations.
- Experience in Luxury Retail, Jewellery, Premium Retail, Hospitality, or High-End Commercial Facilities will be preferred.
- Hands-on experience in store fit-outs, new store openings, renovations, or infrastructure projects.
- Good understanding of MEP, building services, maintenance, AMC management, and basic infrastructure requirements.
- Strong experience in vendor management, commercial negotiation, and service-level management.
- Good understanding of security, housekeeping, fire & safety, and statutory facility requirements.
- Strong communication, stakeholder management, coordination, and problem-solving skills.
- Willingness to travel regularly across multiple stores and back-office locations.

Why Join Us?

- Be part of one of India's leading jewellery retail organizations.
- Play a key role in setting up and operationalizing a flagship jewellery store.
- Gain exposure to project execution, facility management, retail operations, and multi-location administration.
- Work closely with senior leadership and multiple business functions.
- Take ownership of critical infrastructure and customer-facing environments.
- Build your career in a rapid-paced, growth-oriented, and premium retail environment.

Pay: ₹60,000.00 - ₹70,000.00 per month

Work Location: In person

📌 Administration, Facilities & Infrastructure (India)
🏢 Manubhai Gems
📍 India