Job Description – EA Assistant

Position Details

Job Title: – EA Assistant

Company: Shazia Rice Brand of HR Exports Private Limited

Location: Delhi

Employment Type: Full-Time

Experience: 6 Months to 1 Year

Qualification: Any bachelor’s degree

Reporting To: Executive Assistant (EA) to the CEO/Director

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant

to provide administrative and coordination support to the Executive Assistant (EA) of the

CEO/Director. The ideal candidate should possess excellent communication skills, strong

follow-up abilities, and the capability to coordinate effectively with multiple departments

while maintaining professionalism and confidentiality.

Administration Coordination

1. Follow up with concerned departments for pending tasks and provide timely updates.

2. Ensure instructions received from the Executive Assistant are properly communicated and followed up.

3. Maintain proper records, documents, schedules, and follow-up

4. Collect required information and documents from departments on behalf of the Executive Assistant

Travel Arrangement

· Arrange flight tickets, hotel bookings, airport transfers, transportation, and other travel requirements

· Handle changes, cancellations, rescheduling, and other travel-related requirements.

· Maintain records of travel bookings, confirmations, invoices, and related documents

· Coordinate with travel agencies, hotels, airlines, and other service providers.

Exhibition Booking & Documentation

· Coordinate the complete documentation process related to exhibitions and trade shows.

· Communicate with exhibition organizers and obtain booking details, quotations, floor plans, registration forms, and other relevant information.

· Prepare and maintain exhibition booking documents and records.

· Coordinate stall booking, space confirmation, payment documentation, exhibitor registration, and related formalities.





· Follow up with organizers for exhibitor portal access, badges, registration, company profile, product information, catalogues, and other required submissions.

General Administration

· Coordinate and follow up for timely payment of insurance premiums, policy renewals, office-related bills, subscriptions, and other administrative expenses.

· Maintain records of insurance policies, renewal dates, payment confirmations, and related documents.

· Coordinate with insurance brokers, banks, vendors, service providers, and other external agencies for administrative requirements.

· Assist in managing office vendors and service providers, including quotations, invoices, agreements, renewals, and follow-ups.

Required Skills

· Excellent writing and verbal communication skills.

· Professional business email drafting skills.

· Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

· Strong documentation and record-keeping skills.

· Attention to detail and accuracy.

· Ability to handle confidential information with discretion.

· Strong management and problem-solving abilities.

· Why Join HR Exports Private Limited – Shazia Rice?

· Prospect to build and expand an established FMCG food brand.

· Lead innovative product development initiatives with significant business impact.

· Work in a dynamic, collaborative, and growth-focused environment.

· Completive compensation and career advancement opportunities.

· Exposure to product innovation, market expansion, and strategic business

development.

Why Join HR Exports Private Limited – Shazia Rice?

· Opportunity to build and expand an established FMCG food brand.

· Lead innovative product development initiatives with significant business impact.

· Work in a dynamic, collaborative, and growth-focused environment.

· Completive compensation and career advancement opportunities.

· Exposure to product innovation, market expansion, and strategic business

· development.

Work Location: In person

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Admin Executive (Delhi)
🏢 H.R EXPORTS
📍 Delhi