JOB DESCRIPTION – OFFICE ADMINISTRATOR

Department: Administration

Experience: 2–4 Years

Employment Type: Full-Time

Working Days: 6 Days a Week

Reporting To: Associate Director - People

Location: Kadubeesanahalli, Varthur Hobli, Bangalore, Karnataka,560103

Job Purpose

To ensure the smooth and efficient functioning of the office by managing day-to-day administrative, facility, vendor and workplace support activities.

Key Responsibilities

 Manage day-to-day office administration and ensure a well-maintained and professional

workplace.

 Coordinate housekeeping, security, maintenance, repairs and facility-related activities.

 Monitor office supplies, stationery, pantry requirements and other consumables and ensure timely replenishment.

 Coordinate with vendors, service providers and building management for office-related

requirements.

 Obtain quotations, coordinate purchases and maintain records of administrative expenses and invoices.

 Maintain records of office assets, equipment, keys, access cards and other administrative items.

 Coordinate meeting rooms, visitors, refreshments and other office arrangements.

 Provide administrative and logistical support for meetings, events and official activities.

 Assist with official travel and accommodation arrangements when required.

 Maintain administrative files, registers, contracts, vendor records and other relevant

documentation.





 Identify and resolve routine office and facility issues and escalate matters to management

when required.

 Ensure compliance with company procedures relating to office administration, safety,

security and facility management.

 Perform other administrative duties and responsibilities assigned by management.

Qualifications & Skills

 Graduate in any discipline.

 2–4 years of experience in Office Administration, Facilities Administration or a similar role.

 Good communication, coordination and interpersonal skills.

 Strong organizational and follow-up abilities.

 Valuable knowledge of MS Office, particularly Word and Excel.

 Ability to manage multiple tasks and work independently.

 Strong vendor coordination and problem-solving skills.

 Professional, proactive and service-oriented approach.

Key Performance Areas

Office Operations | Facilities & Maintenance | Vendor Management | Procurement & Supplies | Asset Management | Travel & Logistics | Administrative Documentation

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

- Are you fluent in Kannada & English?
- Do you have experience in Office Administration, Facilities Administration?
- Do you have experience in MS Office, particularly Word and Excel.?

Education:

- Bachelor's (Preferred)

Experience:

- total: 2 years (Preferred)

Location:

- Bengaluru, Karnataka (560103, Bengaluru Urban District) (Preferred)

Work Location: In person

📌 Office Administrator (Bengaluru)
🏢 SIFF Ventures
📍 Bengaluru